Groups IO Hashtags Option

Rachel Kolokoff Hopper <r-hopper@...>
 

So in doing some research into quoted messages in replies I came across the hashtag feature in Groups IO. But before you read below, my understanding of the hashtag option is so that topics can be more easily followed. There IS an option that the admins can set to require hashtags in all subject lines.

A hashtag has an effect only if placed on the first message in a topic, and will be applied to all messages within the topic. (Note that although it is possible to add a hashtag to the subject of an emailed reply by editing the subject, this has no effect; the hashtag will be included in the subject line for members receiving messages via email, but will not be included in the subject line of the archived message or of any other messages within the topic.) This of course will group messages together and make it easier to follow the thread. However, I am guessing that there will be users of this forum that do not know about or understand hashtags. Please read below to understand more fully what this option would provide to the group.


Hashtags

A hashtag is a word or phrase containing no spaces prefixed with the hash character, #, not suffixed to another word or phrase.

Applying hashtags to messages

You "tag" a message with a hashtag by including it somewhere in the subject line of the message. For example:

  • My name is Mark #intro
  • Seeking #advice for a #rosebush with blackened leaves

Hashtags already in use in the group can be applied to a message by selecting from the "Add Tags" dropdown menu that appears below the subject line. Or, they can simply be typed into the subject line. Typing a hashtag into a subject line will create a new hashtag for the group if it did not exist before. A new hashtag can also be created by clicking on "Create Hashtag" at the bottom of the hashtag list.

A hashtag has an effect only if placed on the first message in a topic, and will be applied to all messages within the topic. (Note that although it is possible to add a hashtag to the subject of an emailed reply by editing the subject, this has no effect; the hashtag will be included in the subject line for members receiving messages via email, but will not be included in the subject line of the archived message or of any other messages within the topic.)

There is a limit of five hashtags per topic.

Display of hashtags in the group archive

To make hashtags stand out better in the archive, any hashtags placed at the beginning or middle (rather than at the end) of a message’s subject will be duplicated at the end of the subject, using whatever background color was chosen for the hashtag. Thus, the subject of the message in the second example above would be displayed in the archive as

  • Seeking #advice for a #rosebush with blackened leaves #advice #rosebush

Uses of hashtags

Hashtags have several uses within groups.io, including searching and controlling certain behaviors of topics and messages.

Searching: Hashtags can be searched on to easily find all messages tagged with it. If a group uses a hashtag called #intro for new member introductions, for example, then clicking on it in the hashtag list will produce all messages in which new group members have introduced themselves.

Muting: Group members who read their messages via email can click on "Mute" for any hashtag at the bottom of the email to stop receiving messages tagged with that hashtag. (Note: hashtags set to "Special" cannot be muted. See below.)

Automatic time-out: If a hashtag’s Topic Duration is set, topics tagged with it will be deleted (or, if specified, locked) after that period of time. This can be a useful feature when a topic will be obsolete after a certain amount of time, for example messages about items for sale.

Special notices: If a hashtag is set to Special, all messages tagged with it, including the original message in the topic and all replies, will be sent as Special Notices. Note: hashtags set to Special cannot be muted. Also, only moderators and owners can send Special Notices. If a normal subscriber replies, their message will be sent as a normal message.

No Email: If a hashtag is set to No Email, all messages tagged with it will be posted to the web but not sent out as emails.

Moderated: If a hashtag is set to Moderated, messages sent to topics tagged with it will require approval by a moderator.

Replies Unmoderated: If a hashtag is set to Replies Unmoderated, messages in reply to topics tagged with it will be unmoderated, even if members who reply are moderated or the group itself is moderated.

Locked: If a hashtag is set to Locked, topics tagged with it will be locked upon creation.

Reply to: Setting the Reply to to something other than "Same as group" will override the group's reply to setting. Note: If a hashtag is set to Reply Only To Sender, all responses will go privately to the sender and not to the group; this setting overrides the group setting "Remove Other Reply Options" in a group set to Reply to Sender.

Controlling use and creation of hashtags

Use by moderators only: A hashtag set to Use by Mods Only can be applied to messages only by moderators. This can be useful for sending administrative notices, for example. Such hashtags will appear in the Add Tags dropdown only if a moderator is creating the message.

A hashtag set to Use by Mods Only can be further set to Replies by Mods Only so that only moderators may reply to the message.

Requiring hashtags: In a group set to Hashtags Required, all messages sent to a group must be tagged with at least one hashtag.

Creating hashtags: In a group set to Only Moderators Can Create Hashtags, only moderators will be able to create new hashtags.

 

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