New York City Department of Records and Information Services Proposed Rules On New Fees And Access Requirements #announcements #records #photographs #usa

Jan Meisels Allen

While this is something posted on the IAJGS Records Access Alert with so many people worldwide interested in New York City records I thought it also appropriate to post on this forum. For those who are already subscribed to the Records Access Alert my apologies for duplication. For those who believe access to records of genealogical value are important you are invited to subscribe-its free- see at bottom how to subscribe.


Jan Meisels Allen

Chairperson, IAJGS Public Records Access Monitoring Committee



The New York City Department of Records and Information Services (DORIS) (this includes the Municipal Archives) has proposed new rules with an increase in fees for records, photographs, videos, and access requirements –some of which are detrimental to genealogists-such as not being able to share any of the information with anyone.  The notice of the proposed rule and hearing may be found at: You may download the pdf of the proposed rule from this site and it is attached to this announcement for you convenience.


When reading the proposed rule please not that information in brackets [ ] is deleted and that which is newly proposed is underlined _____.


A public hearing is scheduled for Friday October 23, 2020 at 11:00AM Eastern Time.  Deadline for submitting comments is also October 23, 2020—see below on how to submit your statement. Information on how to participate by video conference or telephone is:

Internet Video and Audio. To participate in the public hearing, enter the

Webex URL:

(copy and paste if it does not click)


If prompted to provide a password or number, please enter the following:

Meeting Number: 173 225 7395. Password: kjEZGpCu746

• Telephone. To access the hearing by telephone, dial +1-646-992-2010 United

States Toll (New York City) or 1-408-418-9388 United States Toll.

•   Access code: 173 225 7395


You can submit comments several ways:

• Website. You can submit comments to the Department of Records & Information Services through the NYC rules website at:

Email. You can email comments to DORISrules@...

Mail. You can mail comments to:

Assistant Commissioner Kenneth R. Cobb,

Department of Records & Information Services,

31 Chambers Street, Suite 305,

New York, N.Y. 10007.

Fax. You can fax comments to Department of Records & Information Services, 212 788-8625.

By speaking at the hearing. Anyone who wants to comment on the proposed rule at the public hearing may speak for up to three minutes. Please access the public hearing by Internet Video and Audio or by Telephone using the instructions above. It is recommended, but not required, that anyone who wants to comment sign up prior to the hearing by emailing Gerald Rosero at: grosero@...


Some of the increased fees include:

  • raising the charge from $15.00 to $18.00 for a certified copy of a vital record of a birth, death or marriage record when a certificate number is provided, for one year/ one borough/one name and for issuance of a certificate say the record is “not found”.  Additional handling charges will apply for services requested via epayments.
  • Charging $2.00 for each additional year to be searched in one city/borough for the same name
  • Charging $2.00 for each additional city/borough for the same name
  • Publication or license fee for use of a reproduction of a still photograph, image or document or other archival item.  Educational, scholarly or non-profit products or media starts at $15.00 and increase for commercial products or media.
  • $40 charge for commercial use of moving images per second.
  • $10 charge for commercial use of moving images, per second.
  • $50 per hour charge for conducting original research for patrons not including copies.
  • $125 per hour charge for conservation services and exhibition load preparation requested by institutions, per hour, not including materials.
  • Increase from $15.00 to $18.00 for paper or digital  property card pertaining to one block and lot.
  • Certification of property cards relating to one block or lot.
  • Still images for personal use only, $45.00 for high resolution non-watermarked digital copy of any two-dimensional item with size restrictions; $65.00 for larger size copies; $40.00 per additional 100 pages or documents ordered at the same time.
  • Hard copy prints: $40- 8’x10”; $60 -11’x14”; $120.00 16”x20” plus extra charges for shipping and handling
  • $100.00 high-resolution non-watermarked digital copy of moving image tape or film per title.
  • Charges for photocopying services vary from $0.25 per page to $0.50 per page.  No charge for use of personal camera.


The proposed rules also state:

Section 3-01 Municipal Archives and Library Regulations Governing Use of Archives and Library Materials:

Section A: Access to Materials

All researchers must complete a registration form with name, contact information, affiliation if any, and specifying research subject and purpose and provide acceptable identification upon request.  Physical condition of any item may prohibit public access. Certain records may be subject to redaction and other restrictive access related to personal privacy, health information and minors. The special restrictions also apply to District Attorney case files, Board of Education “anti-Communist” case files, World Trade Center materials and Police Department surveillance records and photographs.  Other restrictions are listed in the proposed rule.


Section B:

Reproductions are provided for the researcher's personal use only. Reproductions may not be reduplicated, published, or transferred to another individual or institution.


Permission to publish, reprint, broadcast, reduplicate or make other use of Archives or Library materials are subject to the conditions in a Publish./Use form and observance of the US Copyright Code. Violation of any of the rules may be cause for future access to the Municipal Library and Archives.

There are other restrictions delineated in the proposed rules which I encourage you to read.


Thank you to Chuck Weinstein, JGS Long Island, for sharing the proposed rule with us.


It was in 2018 that the NYC Municipal Archives changed the access as to whom may obtain records and the embargo dates. A VERY strong genealogical community fought back. While they went ahead with the embargo period, we were successful in getting additional family members to be included in those who could get immediate access. The genealogical community needs to again work cooperatively to get many of the above proposed rules amended before they are adopted.


To access the previous  postings on the IAJGS Records Access Alert about the NYC Department of Health and Mental Hygiene  go to the archives of the IAJGS Records Access Alert at:

You must be registered to access the archives.  To register go to:  and follow the instructions to enter your email address, full name and which genealogical  organization with whom you are affiliated   You will receive an email response that you have to reply to or the subscription will not be finalized.


Jan Meisels Allen

Chairperson, IAJGS Public Records Access Monitoring Committee

 ,Permission is granted to republish/post or summarize this Alert provided that attribution be given to the IAJGS Records Access Alert



Goldkranc in Brzeziny #poland #records


Does anyone have the records/spreadsheet for Brzeziny?
I found many GOLDKRANC relatives on JRI section: 'Brzeziny B/D/M for 1826-1833 and for 1871-1904', but it only has names and year.  I am looking for the names of parents, and any other info that can help connect these names with families.  
Many thanks,
Relly Coleman
FUDALOWICZ, Zychlin, Plotsk, Kutno
WASSERSTEIN, Mszczonów, , Kkutno, Wloclawek
GOLDKRANC, Brzeziny, Zychlin
FELD, Zakroczym, Dobrzyn nad Wisla
WARSZAWSKI, Dobrzyn nad Wisla

Seeking Guidance on How to Access Notary Records #galicia #records

Linda Habenstreit

I am seeking the birth record of my paternal grandmother, Ernestina/Esther/Ester STECKMAN, and/or her five siblings: Sime/Sune/Sadie STEKMANN, Celia STECKMAN, Schemdel/Jenny/Jennie STECHMANN, Leon STECKMAN, and Chaim/Hyman Itzik STECKMAN. Their parents were Josel/Josef STEKMANN and Brana/Brono BECKER. 
According to the JRI-Poland database for Tarnopol Wojewodztwo, Josel Stekmann was born on 1/1865 in the town of Husiatyn, Galicia, Austria. Mark Halpern, JRI-Poland's eastern Galicia area coordinator, told me that the Husiatyn Jewish vital records past 1876 have not survived.
My paternal grandmother Ernestina STECKMAN left Rotterdam on 10/7/1911, arriving at Port of NY on 10/16/1911 on the SS Ryndam. The ship's manifest lists her birthplace and last place of residence as Liczkowce, Husiatyn district, Galicia, Austria, which is now called Lychkivtsi, Ternopil Oblast, Ukraine.
Since my paternal grandmother was likely born in Liczkowce, Galicia, Austria, JRI-Poland's eastern Galicia area coordinator Mark Halpern suggested I look at other Husiatyn community records that are not being indexed. He provided the below information from Miriam Weiner's Routes to Roots archival holdings database. Mr. Halpern suggested that some of my ancestors' birth records might be included in the below notary records because sometimes notary records include vital records submitted by the subject of the notary record.

Archive Name:

Archive Locale:TERNOPOL
Archive Type:ARCHIVES
Year List:1877-1887;1894-1904;1920
Based on Mr. Halpern's suggestion, I emailed the State Archives of Ternopol Oblast at archive_te@..., requesting guidance on how to access the Notary Records in Fond 61, 86-87. I received the following response, " Good day. In order to provide you with information, please submit to us request of the established sample which is placed on our website in a heading citizens' appeal. Requests are processed within 30 days. Those queries that require more review of cases are performed up to 45 days. Payment and invoice are issued after the request. Please send confirmation of the receipt of the letter!!"

Is communicating/dealing with the Ternopol Archives the only way for me to access the Notary Records for Gusyatin? If so, can anyone provide clear guidance on how I proceed from here? Or does Miriam Weiner's Routes to Roots have these notary records online somewhere? If yes, where do I find them? I am stumped.

Thank you for any advice you can provide!

Linda Habenstreit

HEBENSTREIT Belzec/Rawa Ruska, Galicia, Austria/Lviv-ska, Ukraine

REITZFELD Rawa Ruska, Galicia, Austria/Lviv-ska, Ukraine

STECKMAN Husiatyn, Galicia, Austria/Ternopil, Ukraine


ViewMate Translation #translation #yiddish


I've posted four pages of a letter my mother recently found from my grandfather's relatives in Russia to him from 1973.  The letter is written in Yiddish and I'd like to have it translated to English.

There was Russian on the envelope and I was able to muddle through that translation my self.  (It was my great aunt's name and address in Moscow.)

I'd appreciate a translation!  I hope that I'll find information relevant to my genealogy!

Thank you very much!

Gail Kalison Reynolds, Publicity Chair, Jewish Genealogical Society of Connecticut
Higganum, CT

Re: Seeking Advice for Hiring the Best Latvian Researcher #latvia

Emily Rosenberg

I second The suggestion of Alexander Sigman us. He was our guide in Latvia and did a terrific job although I don’t think we had him do any research for us he is very dedicated and well-connected. And just FYI his hobby is making chocolate.

Emily Rosenberg

ViewMate translation request - Yiddish #translation


I've posted the rear of a postcard with a short note written in Yiddish. I would appreciate a translation.
It is on ViewMate at the following address ...
Please respond via the form provided on the ViewMate image page.
Thank you very much.

Rick Saffran
Atlanta, GA

ViewMate translation request - Yiddish #translation


I've posted the rear of a postcard with a short note written in Yiddish. I would appreciate a translation. 
It is on ViewMate at the following address ...
Please respond via the form provided on the ViewMate image page.
Thank you very much.

Rick Saffran
Atlanta, GA

ViewMate Translation Requests - Russian #poland #translation


I've posted 5 vital records in Russian for which I appreciate translations. They are on ViewMate at the following addresses ...

Please respond via the form provided on the ViewMate image page. Thank you very much for taking your time to help me!
Paul Moverman
Milford, New Hampshire, USA

Viewmate Translation Request - Russian #translation #poland #russia

Greg Tuckman

Hello everyone,
I've posted 5 vital records in Russian for which I need a translation. They are on ViewMate at the following addresses ...

1.  Birth Record of Hinda WAJSBLECH:

2.  Birth Record of Ruchla Laia WAJSBLECH:

3.  Birth Record of Chaia Sura WAJSBLECH:

4.  Birth Record of Pinkwas Hersz WAJSBLECH:

5.  Marriage Record of LAKS - WAJSBLECH:

Please respond via the form provided on the ViewMate image page.
Thank you very much.
Greg Tuckman
Phoenix, Arizona USA

Re: How to find UKRAINE birth and marriage records #ukraine #records #russia

Bonnie Gould

I too am trying to research my Ukrainian family, Rabinovich or Rabinowich who originated in Ruzhyn, Ukraine.  Are there records available and any suggestions as to the best place to search? Shulim Rabinovitz, son of Yisrael, married to Matle.  Matle's name shows as Indick, but I doubt that is her original surname. All the children show Rishin, now Ruzhyn as their birthplace.

Bonnie Gould
Calabasas, Ca.
Researching: Rabinovitz(wich) from Ruzhyn,Ukraine; Peker/Pekier from Kapyl, Belarus; Perlin from Timkovichi, Belarus; Altman from Warsaw, Poland  
Siegel from Taurage, Lithuania; Heyman/Hemanow from Riga, Latvia; Justman from Warsaw, Poland; Gold/Golod from Moyzr, Belarus;

Translation from Russian needed #translation

Deanna Levinsky <DEANNASMAC@...>

In researching the list of those killed at Babi Yar I found the following citation

«Память Бабьего Яра. Книга мартиролог» / Составитель В. А. Згурский. Киев: газеты "Хвилина мовчання" и "Молода гвардія". 1991. С. 862. «Бабий Яр: Книга памяти» / Составитель И. М. Левитас. Киев: Сталь, 2005. С. 350
This might relate to a relative and would appreciate help

Deanna M. Levinsky, Long Island, NY

Re: issues of DNA privacy #dna


Sorry to disagree with everyone but you might want to check this article in NYT about GED Match. .They bought out the founding company in December and then proceeded to release info of abt a million people to law enforcement without users permission.  I closed my account when I found this out.
Robin August 

Re: Hebrew Translation of Gravestone - ROSENBERG, NATHAN (NISEL) #translation


Ms. Miller,

You are very welcome.

I'm afraid that I don't have any good suggestions (other than:  google like mad) for learning more.  I'm sure that others here will have more concrete ideas.

Have an easy and meaningful fast.

Fredel Fruhman
Fredel Fruhman
Brooklyn, New York, USA

Re: Hebrew Translation of Gravestone - ROSENBERG, NATHAN (NISEL) #translation


Reply to David Barrett,

Yes, the stone does "clearly" say that he died in Kislev.  In the English text, it says just as "clearly" that he died on the 5th of December, which would put the date in Tevet.

I was merely pointing out this discrepancy.

The original poster has now pointed out that the secular date was the one in error, so Kislev it is.

Have a Gmar Chatimah Tovah.

Fredel Fruhman
Brooklyn, New York, USA

My family MANN/LICHTENSTEIN from Perleberg #names #germany



I searched really long, but unfortunately couldn't find anything. Is
there anyone who could help me? It's about my direct ancestors, Isaak
Mann and Nanny Lichtenstein. The only documents I have received say
that they lived in Perleberg, Prignitz, Germany around 1840. I also
know the names of their parents, but I don't get any further either.
Unfortunately, nobody can tell me where they came from. Unfortunately,
I only have estimated dates of birth. Does anyone know where I can
find more information?

Thank you so much!

Katja Tamm

Papers Past Access to 78 New Zealand Newspapers #announcements

Jan Meisels Allen


The National Library of New Zealand,  has Papers Past which is its searchable website with over 150 newspapers from New Zealand and the Pacific.  Papers Past may be accessed at:


The National Library has released the data from 78 New Zealand newspapers all published before 1900.


Dataset is a data pilot where you can download the information from the pilot program.  More about this can be read at:


The data will be available for 12 months, and then after reviewing the pilot, they’ll decide whether to maintain, retire or expand the offering.


Access to historic newspaper data offers new opportunities for research into areas such as history, language, and global culture, and over the years, the Library has had several requests for access to Papers Past data to support such research.

The data has been released openly, so people can do anything they like with it (although they do ask people to please credit the source).


To read more see:


Jan Meisels Allen

Chairperson, IAJGS Public Records Access Monitoring Committee








Re: Hebrew Translation of Gravestone - ROSENBERG, NATHAN (NISEL) #translation



I pulled my great grandfather's death certificate and found out that the date of death reflected on the tombstone is incorrect. According to the death certificate, he died December 3
1918 at 10:05 am. The death certificate also indicates that he died of a fractured skull, intracranial hemorrhage, and traumatic shock noting "accidental." He died at St. Marks Hospital.

I am still clueless where I would find any articles./obituaries where I could find out more detail. Yiddush Newspaper? local newspaper? Any suggestions.

Thank you. Have an easy fast.  Deborah Miller

Re: issues of DNA privacy #dna

JoAnne Goldberg

I didn't notice if anyone has mentioned the Golden State Killer, whose
identity was inferred via DNA from distant cousins. The fact is that
it's too late for privacy in that regard. The DNA is out there, and
governments have DNA databases, though your DTC testing company
information is relatively safe -- until the vendor is hacked! Most of us
have been fingerprinted more than once; few of us are concerned about that.

So my first argument to anyone reluctant to test is "the FBI/CIA/NSA may
already know what your DNA says -- don't you want to know what they know?"

For relatives who are privacy obsessed, and I totally get that, I have
ordered kits in my name, entered them into the vendor's system,
repackaged and sent to the relative who can take the test and drop it,
postage-paid,  in the mailbox. The kit has a pseudonym so the relative's
identity is protected. Could a DNA sleuth figure out the likely identity
of the kit? Sure, but who's going to bother? Personally, I have no
illusions about privacy, and think it's funny when banks etc ask for
info like date of birth, hometown,  or mother's birth surname as "proof"
of identity when all that information is readily accessible online.

JoAnne Goldberg - Menlo Park, California; GEDmatch M131535


Re: History can help understand DNA ethnicity profiles: an example #dna

Adam Cherson

This is a situation that could be unraveled using genography. When in doubt: go deep!

Adam Cherson,,,20,0,0,0::Created,,%23dna,20,2,0,76689650,ct=1&ct=1

issues of DNA privacy #dna


People should keep in mind that laws, guarantees, attitudes, procedures, techniques, etc. can all change with time.  What is done now, or what can be done now, is no guide to what may be done in the future.  Even if you discount data theft, there are ways that profiles can come into the open.  Can a DNA-testing company sell its collection of data to an entity with different ideas about privacy?  What if the company is bought by someone interested in accessing its DNA files?  Can data, or even the company, be seized under a court order? 
Once you have had your DNA profiled, that cannot be undone.  What will happen to that data, and to what uses it might be put, cease to be under your control.  
Yale Zussman

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