Viewmate request - meaning of annotation on manifest in name column - not the Certificate of arrival annotation - ROCHKES, KRAWCZYK #records


I've posted a clip of a 1912 US manifest with the annotation E. I. Reg - followed by a number and date. The annotation is in the surname column. The manifest is for my grandfather who traveled under the name Seidel ROCHKES. His name is actually Isidore KRAFTCHICK/KRAWCZYK and his naturalization papers show that he did travel on the ship on the date specified but the papers do not note that he traveled under this different name.  There is an additional CA annotation also on the manifest and it says "no C/A" with a number and date.

Does anyone know the significance or meaning of the E I Reg annotation, or how to search for further info using the date perhaps?
Also, does anyone have information on the family he traveled with: wife/mother Riwe ROCHKES, Blume ROCHKES , father Elias ROCHKES arrived earlier in 1912.  I have found no further information about this family under this name, however ROCHKES is a family name.

It is on ViewMate at the following address ...

Please respond via the form provided on the ViewMate image page.
Thank you very much.
Bobbi Kraftchick Hoyt


The annotation "E.I. Reg 47062 11/21/41" translates to "Ellis Island Registry case 47062 connected to this passenger list record on Nov 21, 1941."

The annotation tells us something about this immigrant's path to citizenship, which was longer and more complicated than most.  When he tried to naturalize the passenger list record did not match the information he was providing later, so no certificate of arrival could be issued.  Without a certificate of arrival, he could not proceed to naturalization.

However, if he arrived prior to 1921 (later 1924), and was "not otherwise inadmissible," he could have a new arrival record created which could then be used as the basis for a certificate of arrival.  The procedure to create this new record (back-dated to the day he actually or probably physically arrived in the US) was called Registry.  They began to call it "Lawful Entry" proceedings in/after 1941, but the annotations often still say "Reg."

So this immigrant underwent Registry proceedings to clarify and document the discrepancies between his arrival record and his naturalization applications.  Those records will survive, but because it is unclear when exactly this immigrant naturalized (assuming he did), I have to point to two or three possible locations:

--If he naturalized prior to 4/1/1944, the Registry records should remain in his Registry File in the holdings of USCIS (request via their Genealogy Program  Do NOT request the file using the number in the annotation (the New York number), that is never the actual Registry File (Wash DC) number.
--If he naturalized after 3/31/1944 but before 4/1/1956, the Registry documents SHOULD be in his USCIS Certificate File (C-file), available also from USCIS Genealogy Program.
--If he did not naturalize until after 3/31/1956, the Registry documents should have been moved into an A-file.

Note I use the word "should," because the old Registry File often did not get "moved up" to a different file upon naturalization.  If it is not in the C-file (or later A-file), then the records remain in the old Registry File set.  It is so unfortunate to have to try to navigate all this confusion when every step in the process of elimination costs another $65 in USCIS Genealogy fees :-(

Marian Smith



Thank you for your very helpful reply.

Based on his year of naturalization (1945), your suggestion is to obtain his file by requesting his “USCIS Certificate File (C-file), available also from USCIS Genealogy Program.

What reference number should I use in the request?
I have copies of his Petition, Declaration, CA , naturalization certificate along with all the corresponding numbers.

I also have a copy of the naturalization index card which has nothing in the “Alien Registration No. blank” but does have an A.R.# typed in below.

Do you know if there is typically additional information in the C file besides the main forms?

Arrival in 1912, naturalization 1945

Annotation on manifest for CA is 1939.

Certificate of Arrival – actually a Certificate of Registry (stamped on his CA)– Form N-225 – 18  Sep 1942

Declaration – 25 Oct 1942

Naturalization certificate issued – 20 Nov 1945

Thank you
Bobbi Kraftchick Hoyt


Hi Bobbi,

Maybe I can put this another way:

Everything USCIS has on this immigrant SHOULD be in the Certificate File (C-file).  So you request that by C-file number, which is the certificate number.  That number usually appears in the upper right of a 1940's naturalization index card.  I see Isidore KRAFTCHICK's C-number is C-6609278 (you have to add the "C" to the front of the number.

Unfortunately, as I noted simply as a warning, sometimes one finds the INS clerks back then did not always follow all the rules for files consolidation. They SHOULD have 1) opened an A-file in 1944 to hold all his existing naturalization application paperwork, 2) pulled the prior Registry File and filed it inside the A-file, and finally 3) upon his naturalization in 1945, converted the A-file (including the Registry File) into a C-file, and sent the C-file to storage.  That's why all the files and content SHOULD be in his C-file.

Instead, occasionally we find such a C-file does not include the Registry File.  In that case one must go back and retrieve the original Registry File from the set of Registry Files in storage.  For a genealogist, that means another $65 (or $130, since one probably has to request a search first too).  

In other cases we also see they failed to even consolidate the A-file that may have been created.  This situation comes up in some cases of naturalization between 1944 and 1950.  IF an A-file exists separately, that's another $65 (because you already have the A-number, you wouldn't need to request a search).

Again, one would first request the C-file to see what is inside.  If it includes the Registry---great!  If it includes A-file material (docs and correspondence beyond the declaration, petition, certificate)--great!  At that point one would be done.  If not, the search continues.  Every case is "case by case."  I cannot tell you exactly what will happen in yours.  Chances are good you would get everything in one request for the C-file.

Good luck!

Marian Smith